01
Choose the process
We choose the work that comes back every week and currently costs time or follow-up.
Have an AI agent built
Have an AI agent built that starts with real work.
Not months talking about AI, but one agent that takes over a recurring task: completing requests, following up leads, preparing files or sorting customer questions.
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SME businesses
EERSTE PILOT
Start with a 4-week onboarding period: one task, one source of input, one clear output for your team. For a rate we agree with you in advance, then you decide.
Having an AI agent built only works if you start with a concrete process, clear boundaries and output your team can use right away.
No big IT project
4-week onboarding at a rate we agree with you in advance
Built around your process
Human oversight on decisions
Expandable after the first workflow
Inbox clearerRequest finisherQuote preparerFile trackerLead followerPlanning preparerFeedback translatorTeam knowledge baseReport makerProduction assistant
THE HOOK
Sell on the work that keeps piling up.
Your AI colleague can do a lot. In the 4-week onboarding period we teach it, together with you, the work that keeps piling up every week: completing requests, tracking files, following up leads, preparing quotes or supporting production.
After that it grows into new tasks. Industries are examples; the real entry point is the workflow that keeps stalling.
An AI agent can prepare and carry out recurring work in your business using your existing systems. Start with a clear process, agreed sources and a result you can check. Match-AI sets up integrations with you. Your team provides feedback and stays in control of sensitive actions and decisions throughout.
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WORKFLOWS THAT COST MONEY OR TIME
Where this AI colleague takes work off your hands
This page focuses on recurring work. No generic AI promise, but concrete tasks that return every week and become measurable fast.
02
Define the rules
What may the agent do on its own, when does it ask further, and when does it go to a person?
03
Connect the sources
Mail, forms, documents, CRM or knowledge base are connected where needed.
04
Design the output
The agent delivers no loose text, but a briefing, task, summary or action list.
05
Test with real cases
We test on real requests, customer questions or files before it goes live.
06
Go live and expand
After the first workflow, we expand to new tasks and better rules.
WHY THIS MATTERS COMMERCIALLY
Not another tool. A colleague that preps the work for your team.
Most companies lose time not to one big task, but to dozens of half-finished questions: incomplete requests, loose emails, forgotten documents, feedback without an owner and leads that get followed up too late.
No big IT project
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
4-week onboarding at a rate we agree with you in advance
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Built around your process
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Human oversight on decisions
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Expandable after the first workflow
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
BEFORE MATCH-AI
Work arrives half finished.
- • emails, WhatsApps and forms are scattered
- • someone has to keep asking the same basic questions
- • important information is missing when you want to plan or quote
- • follow-up depends on who happens to have time
AFTER MATCH-AI
Your AI colleague makes the work transferable.
- • a request or report is summarised automatically
- • missing information is requested
- • next action, owner and priority are proposed
- • your team stays in control and approves the important steps
4-WEEK ONBOARDING
We do not build everything at once. We take one recurring workflow live.
01
Choose the workflow
Start with a 4-week onboarding period: one task, one source of input, one clear output for your team. For a rate we agree with you in advance, then you decide.
02
Learn the rules
Which questions does the agent ask, where does it stop and when does it go to a human?
03
Connect the input
Email, form, Telegram, Drive, CRM or existing customer documents.
04
Live with oversight
First version at work, with a clear feedback loop for improvement.
SAMPLE OUTPUT
Your team gets a work briefing, not chatbot talk.
A good AI colleague does not send a long answer. It delivers a usable handover that someone can act on straight away.
// SME businesses
Summary: Having an AI agent built only works if you start with a concrete process, clear boundaries and output your team can use right away.
Missing info: planning, budget, contact person, attachments
Suggested action: create a task, request the missing info and route it to the owner
Needs a human for: pricing agreements, exceptions and substantive judgement
Keep building
Pages that follow on logically from this workflow.
These internal links connect AI agents, workflow automation and process automation. Visitors choose faster and search engines understand better which pages belong to the same AI colleague cluster.
Recommended next step
AI agents
See where AI agents create value in SMEs.
Recommended next step
Automate business processes
Find the process that first affects money or time.
Recommended next step
Workflow automation
Make the first workflow small, measurable and controllable.
Frequently asked questions
Quick answers to the main questions.
How much does having an AI agent built cost?
You start with a 4-week onboarding period on one concrete process. We onboard your AI colleague together with you; that takes 4 weeks; we agree the rate with you in advance. After that you decide whether to extend the trial period. If it stays, Match-AI works with a fixed service per 4 weeks at a rate we agree with you in advance; each extra AI colleague or each extra 10 people on request. Not per user: your whole team works in the same AI colleague.
Can you build an AI agent without an in-house IT department?
Yes. Especially for SME businesses, we set up the first version practically around existing tools, mail, forms and working agreements.
What is a good first AI agent?
Lead follow-up, quote preparation, inbox/customer questions, intake or administration are often the best starting points because the impact becomes visible quickly.
What needs to be in place before we build an AI agent?
A clear workflow, examples of real requests or customer questions, desired output, boundaries for independent actions and a colleague who gives feedback on the first version.
When is an AI agent better than separate automation?
When the work contains text, context, exceptions or judgment. A simple integration moves data; an AI agent understands information and makes work transferable.
What happens in the first weeks?
In week 1 we choose the process and define input, output and decision rules. In weeks 2 and 3 we connect the sources and test the agent on real requests or files. In week 4 it goes live on one workflow, with human control over exceptions. Your team mainly supplies examples and feedback; we build and adjust.
Who maintains the AI agent after delivery?
Match-AI stays responsible for maintenance for as long as the service runs: rules, integrations and knowledge sources are kept up to date as your way of working changes. Your own team does not have to build or maintain an agent. If something breaks or a source changes, we pick that up within the fixed service per 4 weeks.
How your AI colleague works
One AI colleague that connects everything. Learns from your whole team.
Cyrill distributes the work across one AI colleague per department. They work in your own systems, share one memory and learn from every task your colleagues do with them.
THE PEOPLE BEHIND MATCH-AI
You work with people, not with an anonymous dashboard
Match-AI is a team of co-owners with a background in sales, marketing, finance and technology, supported by specialists in support and marketing. Every project gets a dedicated contact person who thinks along about process, adoption and results.
Peter van de Groep
Commercial contact at Match-AI
YOUR CONTACT
Which workflow costs your team too much time every week?
Book an intake. Together we choose the first pilot and define what the AI colleague must deliver.