01
Check documents
Recognise incoming documents, organise them and flag missing parts.
Automate administration
Less chasing paperwork. More administration that is ready to go.
An AI colleague that prepares documents, customer information, open questions and recurring checks before your administration or back office gets to work.
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Administration and back office
EERSTE PILOT
Start with document status, customer questions or report preparation.
Automating administration starts with the work that keeps piling up every week: missing information, loose documents and repeated questions.
More complete files
Less reminder work
Faster back-office processing
Inbox clearerRequest finisherQuote preparerFile trackerLead followerPlanning preparerFeedback translatorTeam knowledge baseReport makerProduction assistant
THE HOOK
Sell on the work that keeps piling up.
Your AI colleague can do a lot. In the 4-week onboarding period we teach it, together with you, the work that keeps piling up every week: completing requests, tracking files, following up leads, preparing quotes or supporting production.
After that it grows into new tasks. Industries are examples; the real entry point is the workflow that keeps stalling.
An AI colleague is an AI agent that prepares and carries out recurring work in your team’s systems, such as email, CRM and accounting. Match-AI connects these systems and onboards the AI colleague with you. People stay in control: the AI colleague asks for approval before carrying out sensitive actions.
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WORKFLOWS THAT COST MONEY OR TIME
Where this AI colleague takes work off your hands
This page focuses on recurring work. No generic AI promise, but concrete tasks that return every week and become measurable fast.
02
Chase missing information
Customers or colleagues automatically receive a clear request to provide missing input.
03
Complete files
For each customer or project, it becomes visible what is complete, what is missing and what requires action.
04
Prepare reports
Separate data and notes are turned into a summary, status and action points.
05
Sort the mailbox
Administrative emails are categorised and prepared for processing.
06
Signal control points
Deviations, missing fields or illogical input are flagged before they cause problems.
WHY THIS MATTERS COMMERCIALLY
Not another tool. A colleague that preps the work for your team.
Most companies lose time not to one big task, but to dozens of half-finished questions: incomplete requests, loose emails, forgotten documents, feedback without an owner and leads that get followed up too late.
More complete files
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Less reminder work
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Faster back-office processing
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
BEFORE MATCH-AI
Work arrives half finished.
- • emails, WhatsApps and forms are scattered
- • someone has to keep asking the same basic questions
- • important information is missing when you want to plan or quote
- • follow-up depends on who happens to have time
AFTER MATCH-AI
Your AI colleague makes the work transferable.
- • a request or report is summarised automatically
- • missing information is requested
- • next action, owner and priority are proposed
- • your team stays in control and approves the important steps
4-WEEK ONBOARDING
We do not build everything at once. We take one recurring workflow live.
01
Choose the workflow
Start with document status, customer questions or report preparation.
02
Learn the rules
Which questions does the agent ask, where does it stop and when does it go to a human?
03
Connect the input
Email, form, Telegram, Drive, CRM or existing customer documents.
04
Live with oversight
First version at work, with a clear feedback loop for improvement.
SAMPLE OUTPUT
Your team gets a work briefing, not chatbot talk.
A good AI colleague does not send a long answer. It delivers a usable handover that someone can act on straight away.
// Administration and back office
Summary: Automating administration starts with the work that keeps piling up every week: missing information, loose documents and repeated questions.
Missing info: planning, budget, contact person, attachments
Suggested action: create a task, request the missing info and route it to the owner
Needs a human for: pricing agreements, exceptions and substantive judgement
Keep building
Pages that follow on logically from this workflow.
These internal links connect AI agents, workflow automation and process automation. Visitors choose faster and search engines understand better which pages belong to the same AI colleague cluster.
Recommended next step
AI assistant for reporting and administration
Turn scattered data and notes into actionable reporting.
Recommended next step
AI colleague for intake and dossier building
Make dossiers complete before your team starts.
Recommended next step
Process automation
Choose the administrative process with the most repetition.
Frequently asked questions
Quick answers to the main questions.
Which administration can you automate?
Mainly preparation and control: organising documents, flagging missing information, sorting customer questions, preparing reports and completing files.
What is a good first pilot for automating administration?
Start with document status, missing data or report preparation. That work often comes back, has clear input and quickly delivers time savings.
Does the AI automatically book everything?
Not as a first step. We start with preparing, checking and flagging. Deeper booking or processing can come later once the rules are clear.
Is this safe with customer data?
Yes, if set up properly. We work with permissions, logging, human oversight and appropriate data processing agreements.
How your AI colleague works
One AI colleague that connects everything. Learns from your whole team.
Cyrill distributes the work across one AI colleague per department. They work in your own systems, share one memory and learn from every task your colleagues do with them.
THE PEOPLE BEHIND MATCH-AI
You work with people, not with an anonymous dashboard
Match-AI is a team of co-owners with a background in sales, marketing, finance and technology, supported by specialists in support and marketing. Every project gets a dedicated contact person who thinks along about process, adoption and results.
Peter van de Groep
Commercial contact at Match-AI
YOUR CONTACT
Which workflow costs your team too much time every week?
Book an intake. Together we choose the first pilot and define what the AI colleague must deliver.