01
Collect input
The assistant brings together information from email, forms, documents, exports or notes.
AI assistant for reporting and administration
From scattered admin to reports that are ready to go.
An AI assistant that turns emails, notes, exports and client updates into clear summaries, action lists and reports. Your team checks, but has less searching and copy-pasting to do.
Administration, management and back office
EERSTE PILOT
Start with one reporting stream: monthly report, client status, project update, financial preparation or management overview.
Reporting and administration often get stuck on scattered input, missing context and recurring manual work.
Less copy-and-paste work
Faster monthly and client updates
Human control over figures and conclusions
Inbox clearerRequest finisherQuote preparerFile trackerLead followerPlanning preparerFeedback translatorTeam knowledge baseReport makerProduction assistant
THE HOOK
Sell on the work that keeps piling up.
Your AI colleague can do a lot. In the 4-week onboarding period we teach it, together with you, the work that keeps piling up every week: completing requests, tracking files, following up leads, preparing quotes or supporting production.
After that it grows into new tasks. Industries are examples; the real entry point is the workflow that keeps stalling.
WORKFLOWS THAT COST MONEY OR TIME
Where this AI colleague takes work off your hands
This page focuses on recurring work. No generic AI promise, but concrete tasks that return every week and become measurable fast.
02
Summarise data
Scattered figures, text and updates are translated into short conclusions and notable points.
03
Create action lists
Open points, missing data and next steps are brought together in one clear list.
04
Prepare reporting
The output is prepared as a draft for client updates, internal meetings or management reports.
05
Flag deviations
Illogical values, missing fields and notable changes are marked for review.
06
Monitor handover
Status, owner and deadline remain visible until the report has been checked and shared.
WHY THIS MATTERS COMMERCIALLY
Not another tool. A colleague that preps the work for your team.
Most companies lose time not to one big task, but to dozens of half-finished questions: incomplete requests, loose emails, forgotten documents, feedback without an owner and leads that get followed up too late.
Less copy-and-paste work
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Faster monthly and client updates
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Human control over figures and conclusions
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
BEFORE MATCH-AI
Work arrives half finished.
- • emails, WhatsApps and forms are scattered
- • someone has to keep asking the same basic questions
- • important information is missing when you want to plan or quote
- • follow-up depends on who happens to have time
AFTER MATCH-AI
Your AI colleague makes the work transferable.
- • a request or report is summarised automatically
- • missing information is requested
- • next action, owner and priority are proposed
- • your team stays in control and approves the important steps
FIRST 2 WEEKS
We do not build everything at once. We take one recurring workflow live.
01
Choose the workflow
Start with one reporting stream: monthly report, client status, project update, financial preparation or management overview.
02
Learn the rules
Which questions does the agent ask, where does it stop and when does it go to a human?
03
Connect the input
Email, form, Telegram, Drive, CRM or existing customer documents.
04
Live with oversight
First version at work, with a clear feedback loop for improvement.
SAMPLE OUTPUT
Your team gets a work briefing, not chatbot talk.
A good AI colleague does not send a long answer. It delivers a usable handover that someone can act on straight away.
// Administration, management and back office
Summary: Reporting and administration often get stuck on scattered input, missing context and recurring manual work.
Missing info: planning, budget, contact person, attachments
Suggested action: create a task, request the missing info and route it to the owner
Needs a human for: pricing agreements, exceptions and substantive judgement
Keep building
Pages that follow on logically from this workflow.
These internal links connect AI agents, workflow automation and process automation. Visitors choose faster and search engines understand better which pages belong to the same AI colleague cluster.
Recommended next step
Automate administration
Make documents, checks, and recurring administration lighter.
Recommended next step
AI colleague for intake and dossier building
Use complete dossiers as the basis for better reporting.
Recommended next step
Workflow automation
Define input, review, and handoff for each reporting flow.
Frequently asked questions
Quick answers to the main questions.
What does an AI assistant for reporting and administration do?
It gathers input, summarises information, creates action lists and prepares draft reports for review by your team.
Can AI send financial reports independently?
Not as a first step. Match-AI starts with preparation, flagging and drafting. Figures, conclusions and sending remain under human control.
Which reports are suitable as a pilot?
Monthly reports, client updates, project statuses, administrative checks and management overviews are often suitable because they recur and contain a lot of scattered input.
Do all systems need to be connected straight away?
No. A first pilot can start with exports, mailboxes, documents or spreadsheets. Integrations only follow once the process has been proven.
How do you automate a monthly report with AI?
Start with one fixed report and define sources, checks, structure and owner. The AI assistant collects the input, flags deviations and creates a draft. Your team checks figures and conclusions before sending.
How your AI colleague works
One AI colleague that connects everything. Learns from your whole team.
Cyrill distributes the work across one AI colleague per department. They work in your own systems, share one memory and learn from every task your colleagues do with them.
THE PEOPLE BEHIND MATCH-AI
You work with people, not with an anonymous dashboard
Match-AI is a team of co-owners with a background in sales, marketing, finance and technology, supported by specialists in support and marketing. Every project gets a dedicated contact person who thinks along about process, adoption and results.
Peter van de Groep
Commercial contact at Match-AI
YOUR CONTACT
Which workflow costs your team too much time every week?
Book an intake. Together we choose the first pilot and define what the AI colleague must deliver.