01
Request to complete briefing
Incoming questions are summarized, missing information is requested, and your team gets a clear briefing.
Process automation for SMEs
Turn one sluggish process into an AI colleague that gets things done.
Process automation only works if you don’t try to do everything at once. Match-AI chooses the process with you that costs time, money, or follow-up every week and puts a working AI colleague on it.
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SME businesses with recurring manual work
EERSTE PILOT
Start with the process where delays, repetition, or missed follow-up are currently the biggest issue.
No thick advice report, just one recurring process that runs noticeably lighter after a 4-week onboarding period.
Strong Semrush intent: 590 searches/month
Bridge between business processes and workflow automation
First process live without a major IT project
Inbox clearerRequest finisherQuote preparerFile trackerLead followerPlanning preparerFeedback translatorTeam knowledge baseReport makerProduction assistant
THE HOOK
Sell on the work that keeps piling up.
Your AI colleague can do a lot. In the 4-week onboarding period we teach it, together with you, the work that keeps piling up every week: completing requests, tracking files, following up leads, preparing quotes or supporting production.
After that it grows into new tasks. Industries are examples; the real entry point is the workflow that keeps stalling.
An AI colleague is an AI agent that prepares and carries out recurring work in your team’s systems, such as email, CRM and accounting. Match-AI connects these systems and onboards the AI colleague with you. People stay in control: the AI colleague asks for approval before carrying out sensitive actions.
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WORKFLOWS THAT COST MONEY OR TIME
Where this AI colleague takes work off your hands
This page focuses on recurring work. No generic AI promise, but concrete tasks that return every week and become measurable fast.
02
Lead to follow-up action
New leads are identified, enriched, and prepared for quick follow-up with context and next step.
03
Mailbox to work queue
Loose emails are categorized, prioritized, and translated into actions, owners, and open points.
04
File to checklist
Documents, customer information, and missing parts are checked before anyone starts on the content.
05
Quote request to preparation
Needs, constraints, risks, and missing answers are brought together in a quote briefing.
06
Status to reporting
Updates, notes, and data are turned into a summary, decision points, and actions.
WHY THIS MATTERS COMMERCIALLY
Not another tool. A colleague that preps the work for your team.
Most companies lose time not to one big task, but to dozens of half-finished questions: incomplete requests, loose emails, forgotten documents, feedback without an owner and leads that get followed up too late.
Strong Semrush intent: 590 searches/month
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Bridge between business processes and workflow automation
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
First process live without a major IT project
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
BEFORE MATCH-AI
Work arrives half finished.
- • emails, WhatsApps and forms are scattered
- • someone has to keep asking the same basic questions
- • important information is missing when you want to plan or quote
- • follow-up depends on who happens to have time
AFTER MATCH-AI
Your AI colleague makes the work transferable.
- • a request or report is summarised automatically
- • missing information is requested
- • next action, owner and priority are proposed
- • your team stays in control and approves the important steps
4-WEEK ONBOARDING
We do not build everything at once. We take one recurring workflow live.
01
Choose the workflow
Start with the process where delays, repetition, or missed follow-up are currently the biggest issue.
02
Learn the rules
Which questions does the agent ask, where does it stop and when does it go to a human?
03
Connect the input
Email, form, Telegram, Drive, CRM or existing customer documents.
04
Live with oversight
First version at work, with a clear feedback loop for improvement.
SAMPLE OUTPUT
Your team gets a work briefing, not chatbot talk.
A good AI colleague does not send a long answer. It delivers a usable handover that someone can act on straight away.
// SME businesses with recurring manual work
Summary: No thick advice report, just one recurring process that runs noticeably lighter after a 4-week onboarding period.
Missing info: planning, budget, contact person, attachments
Suggested action: create a task, request the missing info and route it to the owner
Needs a human for: pricing agreements, exceptions and substantive judgement
Keep building
Pages that follow on logically from this workflow.
These internal links connect AI agents, workflow automation and process automation. Visitors choose faster and search engines understand better which pages belong to the same AI colleague cluster.
Recommended next step
AI automation
The difference between rules and AI in your processes.
Recommended next step
Automate business processes
See which business processes AI can prepare right away.
Recommended next step
Translate the process into practical steps and handover.
Translate the process into practical steps and handover.
Recommended next step
Automate administration
Start with files, documents and reports that keep piling up.
Frequently asked questions
Quick answers to the main questions.
What is process automation?
Process automation means recurring steps run smarter or automatically: collecting information, checking it, following up, summarizing it, and preparing work for your team.
Which process do you automate first?
Choose a process with lots of repetition and a clear output, such as lead follow-up, request intake, customer questions, quote preparation, or administration.
Is process automation the same as workflow automation?
They overlap. Process automation looks at the whole recurring process; workflow automation focuses more on the concrete steps and handovers within that process.
When does process automation deliver results quickly?
When the process returns every week, has clear input, and currently causes delay. Think of requests that keep waiting, emails that need sorting first, or files where the same information is always missing.
Can process automation work without a major system connection?
Yes. The first pilot can often start with email, forms, documents, or an export from your existing system. Deeper connections only come once the workflow is proven.
How your AI colleague works
One AI colleague that connects everything. Learns from your whole team.
Cyrill distributes the work across one AI colleague per department. They work in your own systems, share one memory and learn from every task your colleagues do with them.
THE PEOPLE BEHIND MATCH-AI
You work with people, not with an anonymous dashboard
Match-AI is a team of co-owners with a background in sales, marketing, finance and technology, supported by specialists in support and marketing. Every project gets a dedicated contact person who thinks along about process, adoption and results.
Peter van de Groep
Commercial contact at Match-AI
YOUR CONTACT
Which workflow costs your team too much time every week?
Book an intake. Together we choose the first pilot and define what the AI colleague must deliver.