Notary offices provide services where legal precision, statutory compliance, and client experience must all be maintained at a high level simultaneously. AI agents automate the deed execution, client acceptance, and file processing flows.
Client Acceptance and KYC/AML Compliance
An AI agent manages the client acceptance flow: new clients are automatically requested to provide required identification documents and UBO declaration via a secure digital portal. The system automatically checks received documents for completeness and validity. PEP and sanctions screening is automatically performed.
- Identity verification: automatically via digital portal
- UBO register: automatically checked and recorded
- PEP/sanctions screening: automatically for each new client
- AML file: automatically compiled and retained
File Processing and Deed Production
File processing and deed production are operationally critical for notary offices for quality and lead time. An AI agent manages the file flow: at creation of a new file the relevant base data is automatically retrieved. Draft deeds are automatically generated based on file data.
- Base data: automatically retrieved from registers
- Draft deed: automatically generated
- Check: automatically for consistency and completeness
- Execution flow: automatically coordinated
Copies and Archiving
Copies and archiving are legally required and essential for notary office service delivery. An AI agent manages the copies flow: after deed execution all required copies are automatically generated and sent to all relevant parties.
Match-AI implements AI agents for notary offices (family law, real estate, corporate law), combined notary and law firms, and multi-branch notary offices that want to automate their deed execution, client acceptance, and file processing.
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