Painting and decoration companies work project-based: each job has its own timeline, material list, and crew. At the same time, a lot of time goes into making quotes, following up with clients, and adjusting the daily schedule. AI agents automate the administrative side so painters have more time for the craft itself.
Quote Process and Client Follow-Up
An AI agent supports the quote process: after a site visit, the employee enters the measurements via an app. The system automatically calculates the required paint and material quantities, the required labor time, and generates a quote based on configured rates. The quote is sent to the client with a personal cover message. Five days after sending, the agent automatically sends a follow-up message if the client has not yet responded.
- Measurement entry: painter enters surface areas via app after site visit
- Automatic calculation: calculate paint, materials, and labor time
- Quote generation: compose quote based on rates and quantities
- Follow-up message: automatically follow up 5 days after sending if no response
Schedule Management and Crew Coordination
An AI agent manages the project schedule: when does which project start, which employees are scheduled, and which materials need to be ordered in time? Employees daily receive their work schedule via WhatsApp with address, type of work, and notes per project. When illness or delay occurs, the system adjusts the schedule and proactively informs the client about the changed start date.
- Project schedule: start date, duration, and required employees per project
- Daily schedule WhatsApp: send employees their daily schedule each morning
- Material management: timely order paint and materials per project
- Client notification: proactively inform client about new date when delay occurs
Delivery and Client Retention
At delivery, the AI agent sends a delivery message to the client with photos of the result and a request for a review. A year after the job, the system sends a reminder message: paintwork has a lifespan and clients who are reminded in time more readily schedule a maintenance job. Clients who refer others are rewarded with a discount on their next job.
Match-AI implements AI agents for independent painters, painting companies with multiple crews, decoration companies, and specialized renovation and restoration companies that want to automate their administration.
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