Security companies and guarding services operate 24/7 with rotating shifts, certified personnel, and strict compliance requirements. Roster planning is a logistical puzzle: which employee has which certification, who is available for night shift, and how is sick leave quickly covered? AI agents automate scheduling and reporting so operational managers can focus on quality and customer satisfaction.
Roster Planning and Capacity Management
An AI agent manages roster planning: shifts are automatically filled based on employee availability, their certifications (first aid, specific object certifications), and requirements per location. The system monitors statutory rest times and working time regulations. When sick leave occurs, the system automatically activates a replacement request to available employees and schedules the replacement. Employees automatically receive their roster via the app and can submit availability.
- Automatic scheduling: fill shifts based on certification and availability
- Working time law monitoring: automatically monitor rest times and max. hours
- Sick leave replacement: find and schedule replacement when employee is absent
- Roster app: inform employees and register availability
Incident Reporting and Client Communication
When incidents occur, the client expects immediate and clear communication. An AI agent manages incident reporting: guards register incidents directly via their smartphone, the system automatically generates an incident report and sends a notification to the client. For serious incidents, the supervisor and if necessary the police are automatically notified. All incidents are tracked in a file per client for trend analysis and security advice.
- Mobile incident registration: guard registers directly via smartphone
- Automatic incident report: generate report and send to client
- Escalation procedure: automatically escalate in case of serious incident
- Trend analysis: analyze incident patterns for security advice
Compliance and Certification Management
Security personnel have mandatory certifications that must be periodically renewed. An AI agent monitors certification status per employee: when a certification approaches its expiry date, the employee and HR department automatically receive a renewal reminder. The system automatically schedules the refresher training and maintains the certification calendar. Clients and tendering parties receive an automatic overview of the certifications of deployed personnel on request.
Match-AI implements AI agents for security companies, guarding services, doorman services, event security companies, and alarm centers that want to automate their scheduling and increase client transparency.
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