Social workplaces and day care activity organizations serve a vulnerable target group: people with disabilities or distance from the labor market who need guidance with daily activities and reintegration. The administrative burden is high: participant registration, occupancy lists, progress reports for municipalities, and communication with families. AI agents take over the repetitive administration so support staff have more time and attention for participants.
Participant Registration and Attendance Management
An AI agent manages daily participant registration: who is present, who has cancelled, and who hasn't shown up without notification? When unexpected absence occurs, the system sends a verification message to the family or contact person. Attendance data is automatically maintained for monthly accountability to the municipal client. The system generates occupancy overviews per day, week, and month.
- Daily attendance registration: check-in system for participants
- Absence verification: contact family for unexpected absence
- Occupancy reporting: monthly overviews for municipal accountability
- Incident registration: record special events and incidents per participant
Support Staff Planning and Scheduling
Social workplaces work with permanent and flexible support staff. An AI agent manages support staff planning: who guides which group on which day, are there sufficient support staff for that day's occupancy, and who can step in when someone is absent? When a support worker is sick, the system automatically searches for an available replacement based on qualifications and experience with the relevant group. Support staff receive their daily schedule via WhatsApp.
- Support staff roster: daily assignment of support staff to groups
- Replacement management: automatically search for available replacement when absent
- Qualification check: schedule support staff based on group needs
- Daily schedule WhatsApp: send support staff their daily schedule each morning
Municipal Reporting and Subsidy Administration
Social workplaces receive subsidies from municipalities and are required to account for them. An AI agent supports reporting: attendance data, activity overviews, progress reports per participant, and achieved objectives are automatically summarized in the required reporting formats. This saves support staff and management hours of administration per month and increases the quality of accountability to the client.
Match-AI implements AI agents for social workplaces, day care activity organizations, sheltered work providers, and reintegration organizations that want to reduce their administrative burdens and have more time for the people they support.
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