Prepare receipts
Recognise receipts, suggest a category and flag missing information.
AI colleague for administrative offices
No more chasing receipts. Your AI colleague sees what is missing.
An AI colleague that checks documents, flags missing items and prepares client files before your team gets to work on them.
Administrative offices
FIRST PILOT
Receipts/documents to file status.
More complete files
Less reminder work
Faster preparation for VAT and year-end work
Match-AI
One place where your systems, your team and your AI colleagues come together.
Connect
Your systems talk to each other: email, calendar, CRM and accounting. You replace nothing.
Automate
Recurring work runs by itself. You approve the important steps.
Collaborate
Your team and your AI colleagues work in the same files, with one shared memory.
TASKS YOU HAND OVER
Where you hand over work right away
Concrete tasks that return every week and are quick to measure.
Chase missing documents
Automatic reminders when invoices, receipts or bank documents are missing.
Prepare VAT returns
Checks for deviations, missing documents and notable items.
Sort client questions
Answer simple questions and pass on complex questions with context.
Year-end file check
Check the document list and keep track of status per client.
New client onboarding
Collect Chamber of Commerce data, bank details, authorisations and software access in a structured way.
WHY MATCH-AI
No more work stuck between your tools.
A request in your email, an appointment in WhatsApp, a figure in Excel: someone retypes it or asks about it. In Match-AI nobody has to.
Match-AI
Outlook
Anne-Marit
Exact
HubSpot
Agenda
Tijn
Excel
WhatsApp
Cyrill
Karel
Frits
Henk4-WEEK APPROACH
We do not build everything at once. We take one recurring workflow live.
- 01
Choose the process
Together we choose the first process: recurring, well scoped and easy to measure.
- 02
Connect your systems
Email, forms, CRM, Drive and your existing documents are connected.
- 03
Automate the steps
Together we set the rules: what runs by itself and when it goes to a human.
- 04
Collaborate, with control
You stay in control: sensitive steps ask for your approval first.
Frequently asked questions
Quick answers to the main questions.
Does the agent book entries automatically?+
That can come later, but the best start is preparation and checking: recognising, categorising and flagging what is missing.
Does this work with our accounting software?+
We look at your software and integration options. Often we start with mailbox, upload folder or client portal.
Is this GDPR-compliant?+
Yes. We set up permissions, logging and data processing based on your workflow and processor agreements.
Peter van de Groep
Commercial contact at Match-AI
YOUR CONTACT
Which workflow costs your team too much time every week?
Book an intake. Together we choose the first process and make clear what it delivers for you.