01
Prepare receipts
Recognise receipts, suggest a category and flag missing information.
AI colleague for administrative offices
No more chasing receipts. Your AI colleague sees what is missing.
An AI colleague that checks documents, flags missing items and prepares client files before your team gets to work on them.
Administrative offices
EERSTE PILOT
Receipts/documents to file status.
No more chasing receipts; your AI colleague sees what is missing and gets it ready.
More complete files
Less reminder work
Faster preparation for VAT and year-end work
Inbox clearerRequest finisherQuote preparerFile trackerLead followerPlanning preparerFeedback translatorTeam knowledge baseReport makerProduction assistant
THE HOOK
Sell on the work that keeps piling up.
Your AI colleague can do a lot. In the first 2 weeks we teach it the work that keeps piling up every week: completing requests, tracking files, following up leads, preparing quotes or supporting production.
After that it grows into new tasks. Industries are examples; the real entry point is the workflow that keeps stalling.
WORKFLOWS THAT COST MONEY OR TIME
Where this AI colleague takes work off your hands
This page focuses on recurring work. No generic AI promise, but concrete tasks that return every week and become measurable fast.
02
Chase missing documents
Automatic reminders when invoices, receipts or bank documents are missing.
03
Prepare VAT returns
Checks for deviations, missing documents and notable items.
04
Sort client questions
Answer simple questions and pass on complex questions with context.
05
Year-end file check
Check the document list and keep track of status per client.
06
New client onboarding
Collect Chamber of Commerce data, bank details, authorisations and software access in a structured way.
WHY THIS MATTERS COMMERCIALLY
Not another tool. A colleague that preps the work for your team.
Most companies lose time not to one big task, but to dozens of half-finished questions: incomplete requests, loose emails, forgotten documents, feedback without an owner and leads that get followed up too late.
More complete files
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Less reminder work
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Faster preparation for VAT and year-end work
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
BEFORE MATCH-AI
Work arrives half finished.
- • emails, WhatsApps and forms are scattered
- • someone has to keep asking the same basic questions
- • important information is missing when you want to plan or quote
- • follow-up depends on who happens to have time
AFTER MATCH-AI
Your AI colleague makes the work transferable.
- • a request or report is summarised automatically
- • missing information is requested
- • next action, owner and priority are proposed
- • your team stays in control and approves the important steps
FIRST 2 WEEKS
We do not build everything at once. We take one recurring workflow live.
01
Choose the workflow
Receipts/documents to file status.
02
Learn the rules
Which questions does the agent ask, where does it stop and when does it go to a human?
03
Connect the input
Email, form, Telegram, Drive, CRM or existing customer documents.
04
Live with oversight
First version at work, with a clear feedback loop for improvement.
SAMPLE OUTPUT
Your team gets a work briefing, not chatbot talk.
A good AI colleague does not send a long answer. It delivers a usable handover that someone can act on straight away.
// Administrative offices
Summary: No more chasing receipts; your AI colleague sees what is missing and gets it ready.
Missing info: planning, budget, contact person, attachments
Suggested action: create a task, request the missing info and route it to the owner
Needs a human for: pricing agreements, exceptions and substantive judgement
Keep building
Pages that follow on logically from this workflow.
These internal links connect AI agents, workflow automation and process automation. Visitors choose faster and search engines understand better which pages belong to the same AI colleague cluster.
Frequently asked questions
Quick answers to the main questions.
Does the agent book entries automatically?
That can come later, but the best start is preparation and checking: recognising, categorising and flagging what is missing.
Does this work with our accounting software?
We look at your software and integration options. Often we start with mailbox, upload folder or client portal.
Is this GDPR-compliant?
Yes. We set up permissions, logging and data processing based on your workflow and processor agreements.
THE PEOPLE BEHIND MATCH-AI
You work with people, not with an anonymous dashboard
Match-AI is a team of co-owners with a background in sales, marketing, finance and technology, supported by specialists in support and marketing. Every project gets a dedicated contact person who thinks along about process, adoption and results.
Peter van de Groep
Commercial contact at Match-AI
YOUR CONTACT
Which workflow costs your team too much time every week?
Book an intake. Together we choose the first pilot and define what the AI colleague must deliver.