01
Choosing and scoping the process
Together we decide which recurring process comes first, and what deliberately stays out of scope.
AI agency
An AI agency that delivers what has to happen after the advice.
The market is full of AI agencies offering workshops, roadmaps and pilots that never reach production. Match-AI works differently: one process, working within two weeks, then expanding month by month.
SMEs looking for an AI partner
EERSTE PILOT
Start with one process where information keeps piling up every week: lead follow-up, customer questions, quote preparation or file checks.
An AI agency is only useful if something is actually running and being used after the first month.
First process working within 2 weeks
Human approval configurable per action
Monthly expansion instead of a one-off project
Inbox clearerRequest finisherQuote preparerFile trackerLead followerPlanning preparerFeedback translatorTeam knowledge baseReport makerProduction assistant
THE HOOK
Sell on the work that keeps piling up.
Your AI colleague can do a lot. In the first 2 weeks we teach it the work that keeps piling up every week: completing requests, tracking files, following up leads, preparing quotes or supporting production.
After that it grows into new tasks. Industries are examples; the real entry point is the workflow that keeps stalling.
WORKFLOWS THAT COST MONEY OR TIME
Where this AI colleague takes work off your hands
This page focuses on recurring work. No generic AI promise, but concrete tasks that return every week and become measurable fast.
02
Building the AI colleague
The agent reads along in your systems, asks for missing information and prepares work for your team.
03
Connecting to your systems
Email, calendar, CRM, accounting or document storage: the agent works where the work already is.
04
Setting up the controls
For every action we record what the agent may do itself and what a human approves, with a log per step.
05
Expanding month by month
Once the first process runs, more processes are added step by step instead of one big implementation.
06
Management and further development
Match-AI stays responsible for how it works, for changes and for keeping up with updates in your systems.
WHY THIS MATTERS COMMERCIALLY
Not another tool. A colleague that preps the work for your team.
Most companies lose time not to one big task, but to dozens of half-finished questions: incomplete requests, loose emails, forgotten documents, feedback without an owner and leads that get followed up too late.
First process working within 2 weeks
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Human approval configurable per action
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
Monthly expansion instead of a one-off project
Measurable in less back-and-forth, faster follow-up and better handover to the person doing the work.
BEFORE MATCH-AI
Work arrives half finished.
- • emails, WhatsApps and forms are scattered
- • someone has to keep asking the same basic questions
- • important information is missing when you want to plan or quote
- • follow-up depends on who happens to have time
AFTER MATCH-AI
Your AI colleague makes the work transferable.
- • a request or report is summarised automatically
- • missing information is requested
- • next action, owner and priority are proposed
- • your team stays in control and approves the important steps
FIRST 2 WEEKS
We do not build everything at once. We take one recurring workflow live.
01
Choose the workflow
Start with one process where information keeps piling up every week: lead follow-up, customer questions, quote preparation or file checks.
02
Learn the rules
Which questions does the agent ask, where does it stop and when does it go to a human?
03
Connect the input
Email, form, Telegram, Drive, CRM or existing customer documents.
04
Live with oversight
First version at work, with a clear feedback loop for improvement.
SAMPLE OUTPUT
Your team gets a work briefing, not chatbot talk.
A good AI colleague does not send a long answer. It delivers a usable handover that someone can act on straight away.
// SMEs looking for an AI partner
Summary: An AI agency is only useful if something is actually running and being used after the first month.
Missing info: planning, budget, contact person, attachments
Suggested action: create a task, request the missing info and route it to the owner
Needs a human for: pricing agreements, exceptions and substantive judgement
Keep building
Pages that follow on logically from this workflow.
These internal links connect AI agents, workflow automation and process automation. Visitors choose faster and search engines understand better which pages belong to the same AI colleague cluster.
Recommended next step
AI automation
What you do and do not automate, and where to start.
Recommended next step
AI for SMEs
Start small with one process instead of a project.
Recommended next step
Have an AI agent built
This is what the development journey of an AI colleague looks like.
Why many AI tracks get stuck at the advice stage
Most SMEs do not lack AI ideas. They lack one process that genuinely runs differently.
The advice is finished, the execution never starts
A roadmap with ten opportunities feels useful, but it changes nothing about Monday morning. So we pick one process and build it before anything else is added to the list.
The pilot ends when the project ends
A pilot without an owner stalls at the first change in a system. That is why Match-AI stays responsible for how it works and for adjustments after delivery.
Nobody dares to set limits
AI without agreements on what is and is not allowed does not get used. Per action we record what the agent does itself and what a human approves.
Frequently asked questions about AI agency
- Can you also provide advice only?
- Possible, but it is not where we are strongest. If you only want a second opinion on an existing AI plan, say so up front; then we keep it small and without a build track.
Frequently asked questions
Quick answers to the main questions.
What exactly does an AI agency do?
An AI agency builds and manages AI applications for your organisation. At Match-AI that means concretely: an AI colleague that prepares a recurring process, carries it out within agreed limits and follows up, with logging and human control.
What does an AI agency cost?
At Match-AI you work with a fixed monthly fee for an AI colleague that supports several processes. You start with one process and expand once it works. A separate advisory track without build or management is not what we recommend if you mainly want something running.
How is Match-AI different from other AI agencies?
We do not deliver an advisory report as the end product. The end product is a working AI colleague inside your own systems, within two weeks for the first process, with clear limits per action.
Do we need to free up technical people?
No. We work with the systems you already have and with the people who do the process today. They know how the work should run; we rebuild it.
What if AI does not fit our process?
Then we say so up front. With low volume, many exceptions or missing documentation, manual work is often wiser, and we would rather flag that early than start a track.
THE PEOPLE BEHIND MATCH-AI
You work with people, not with an anonymous dashboard
Match-AI is a team of co-owners with a background in sales, marketing, finance and technology, supported by specialists in support and marketing. Every project gets a dedicated contact person who thinks along about process, adoption and results.
Peter van de Groep
Commercial contact at Match-AI
YOUR CONTACT
Which workflow costs your team too much time every week?
Book an intake. Together we choose the first pilot and define what the AI colleague must deliver.