Choosing and scoping the process
Together we decide which recurring process comes first, and what deliberately stays out of scope.
AI agency
An AI agency that delivers what has to happen after the advice.
The market is full of AI agencies offering workshops, roadmaps and pilots that never reach production. Match-AI works differently: it is a platform, not an agency. On it we take one process live with you in 4 weeks, then you decide whether it stays.
SMEs looking for an AI partner
FIRST PILOT
Start with one process where information keeps piling up every week: lead follow-up, customer questions, quote preparation or file checks.
An AI agency is only useful if something is actually running and being used after the first month.
4-week onboarding together at a rate we agree with you in advance
Human approval configurable per action
Monthly expansion instead of a one-off project
Match-AI
One place where your systems, your team and your AI colleagues come together.
Connect
Your systems talk to each other: email, calendar, CRM and accounting. You replace nothing.
Automate
Recurring work runs by itself. You approve the important steps.
Collaborate
Your team and your AI colleagues work in the same files, with one shared memory.
TASKS YOU HAND OVER
Where you hand over work right away
Concrete tasks that return every week and are quick to measure.
Building the AI colleague
The agent reads along in your systems, asks for missing information and prepares work for your team.
Connecting to your systems
Email, calendar, CRM, accounting or document storage: the agent works where the work already is.
Setting up the controls
For every action we record what the agent may do itself and what a human approves, with a log per step.
Expanding month by month
Once the first process runs, more processes are added step by step instead of one big implementation.
Management and further development
Match-AI stays responsible for how it works, for changes and for keeping up with updates in your systems.
WHY MATCH-AI
No more work stuck between your tools.
A request in your email, an appointment in WhatsApp, a figure in Excel: someone retypes it or asks about it. In Match-AI nobody has to.
Match-AI
Outlook
Anne-Marit
Exact
HubSpot
Agenda
Tijn
Excel
WhatsApp
Cyrill
Karel
Frits
Henk4-WEEK APPROACH
We do not build everything at once. We take one recurring workflow live.
- 01
Choose the process
Together we choose the first process: recurring, well scoped and easy to measure.
- 02
Connect your systems
Email, forms, CRM, Drive and your existing documents are connected.
- 03
Automate the steps
Together we set the rules: what runs by itself and when it goes to a human.
- 04
Collaborate, with control
You stay in control: sensitive steps ask for your approval first.
Keep reading
Where to go next.
Why many AI tracks get stuck at the advice stage
Most SMEs do not lack AI ideas. They lack one process that genuinely runs differently.
The advice is finished, the execution never starts
A roadmap with ten opportunities feels useful, but it changes nothing about Monday morning. So we pick one process and build it before anything else is added to the list.
The pilot ends when the project ends
A pilot without an owner stalls at the first change in a system. That is why Match-AI stays responsible for how it works and for adjustments after delivery.
Nobody dares to set limits
AI without agreements on what is and is not allowed does not get used. Per action we record what the agent does itself and what a human approves.
Frequently asked questions
Quick answers to the main questions.
What exactly does an AI agency do?+
An AI agency builds and manages AI applications for your organisation. At Match-AI that means concretely: an AI colleague that prepares a recurring process, carries it out within agreed limits and follows up, with logging and human control.
What does an AI agency cost?+
At Match-AI you start with a 4-week onboarding period at a rate we agree with you in advance: we onboard your AI colleague together with you on one process. Afterwards you decide whether to extend the trial and expand to more processes. A separate advisory track without build or management is not what we recommend if you mainly want something running.
How is Match-AI different from other AI agencies?+
We do not deliver an advisory report as the end product. The end product is a working AI colleague inside your own systems, onboarded on the first process together with your team over 4 weeks, with clear limits per action.
Do we need to free up technical people?+
No. We work with the systems you already have and with the people who do the process today. They know how the work should run; we rebuild it.
What if AI does not fit our process?+
Then we say so up front. With low volume, many exceptions or missing documentation, manual work is often wiser, and we would rather flag that early than start a track.
Can you also provide advice only?+
Possible, but it is not where we are strongest. If you only want a second opinion on an existing AI plan, say so up front; then we keep it small and without a build track.
Peter van de Groep
Commercial contact at Match-AI
YOUR CONTACT
Which workflow costs your team too much time every week?
Book an intake. Together we choose the first process and make clear what it delivers for you.